[Nettime-bold] MS Office Tips 02-27-2003 [ Try Spikin' MS Word - It's Cool :-]

[April <aprilmay@worldstart.com>]

Title: MS Office Tips & Tricks

Useful Links Message Board Subscribe Software Store Computer Terms Guides Windows Shortcuts Downloading E-mail Virus Guide Digital Cameras Emoticons :-) Internet Errors Software Install File Sizes Image Formats Software Deals! Check out our new bargain bin! Click here now! Gizmos Mega-Pak 25 Ways to Improve your PC Only $12.95! Neato CD/DVD Labeler Kit w/ Applicator Design-Print-Apply Perfect Labels Every Time! Only $18.97! Dragon Naturally Speaking Delivers high accuracy speech recognition - even on laptops! Only $39.97! Learning Microsoft Windows XP Interactive learning Only $12.97! Pajama Sam's Sock Works Awesome Kids Game! Only $7.97 Business Cards The easy way to make business cards! Only $6.97! Microsoft Picture It! Photo 2002 Craete anything imaginable from your own pictures in a few easy steps Only $24.97! Bartlett's Quotations Over 22,000 searchable quotations Only $6.97! Norton Personal Firewall 2002 Keep hackers out of your computer!! Only $14.97!

Announcements A Must Have For Office Users! The American Heritage Talking Dictionary - A Dictionary that *talks* to you! We've featured this in the past and have always had a tremendous response. Lately we've been getting a lot (and I mean a lot) of requests for it, so we decided to run it as today's special. Let me tell ya, these are *really* cool. You type in the word you're looking for and the dictionary pronounces it with a real human voice. If you've ever had a problem figuring out the pronunciation of a word, you can already see how cool it would be to own one of these CDs. One of the things I really like is that it helps take the mystery out of words that don't look right but the spell checker doesn't flag. You know, like when you misspell the word you want, but your misspelling spells another word correctly. Embarrassment city if you don't catch it. With this software, you can hear the word to make sure you have the correct one. It's saves me on a regular basis :-) In addition, it also features a thesaurus, maps, and pictures to go along with the definitions - all fully integrated. What if you don't know the correct spelling of a word? Don't worry, this has several features to help you find the word you're looking for. For example, let's say you don't have the correct spelling of a word and your word processing software catches it. However, the word processing software doesn't suggest the correct word as a replacement (yeah, we've all been there). Normally, when I can't get the correct spelling of a word through my word processor, I can get it through this program. I've been using mine for over two years now and I don't think I could get along without it. This is especially handy if you have kids in school. The price on this is only $12.97, and US Shipping is FREE! These have a retail price of $39.95, so this is really a heck of a deal. Check out the link below for more *lots* more info and to order: http://www.worldstart.com/store/americanheritagedict.htm PS - Hey, for $12.97, how can you go wrong? This is a fantastic title and one of my all time favorite programs. I highly recommend it! MS Office 101 An Electronic Desk Spike? You know, a desk spike… the metal spike on a desk that you impale papers on to keep them handy and in place. (Granted, I never used one for two reasons. First, the idea of having a hole in the middle of a page doesn't sit well with me. And second, between my lack of coordination and my bad luck I'd probably put the thing right through my hand.) At any rate... the spike we're going to discuss today is in MS Word—no impaled hand possible. So, now that we know this one won't require any medical insurance, the next question becomes: what is a spike in MS Word? Actually, according to the MS Office Assistant, a spike is "a special AutoText entry that stores multiple items that you've deleted." The spike is good when you have nonadjacent items that you wish to put together and paste somewhere else. Word appends one item to another until you paste the contents as a group in a new location in your document. For example—if you have several documents that you need to merge you could use the spike to cut the pieces together in their new order then paste them into the new document. No good luck required! Office Tip of the Day Pain-Free Spiking Now that you have some idea of what an MS Word spike is let's get to the part of how to use one. The first thing is to highlight the text to be moved. Then hit Ctrl + F3 (At this point the text should be gone from the document.) Now you need to continue highlighting all text to be moved and hitting Ctrl + F3. Each time you repeat this process, the new text is added to the end of your spike. When you've got everything on the spike, go to the new location for the text. (This can be in another document.) Now hit Ctrl + Shift + F3. Poof! Your text—all of it—should appear in the new location. When you paste the spike contents it is emptied so you're immediately ready to repeat the process. At this point a logical question does come to mind: what if you do NOT want the spike contents emptied? Maybe you have created something that you want repeated in several different locations. The way I see it, you have a couple of different choices. The official way is to not use Ctrl + Shift + F3. Instead go to the Insert menu, AutoText submenu, AutoText choice. On the AutoText tab you're looking for the Enter AutoText entries here box. Scroll through the list—you're looking to select the spike choice on the list. (Notice the preview available in the preview box below the list?) Click Insert. Instantly you'll be returned to your document where you should see your spike text inserted. And... as an added bonus, your spike is still intact and you're free to either repeat the process or use Ctrl + Shift + F3. However, if I needed to use the spike text repeatedly, I'd use the spike to create the text combination. Then I'd use Ctrl + Shift + F3 to insert the text. Finally, I would copy and repeatedly paste the text into my document(s). Whatever your choice, the MS Word spike is a handy little tool for bringing all your text together—no insurance claim forms ever! ~ April P.S. I also found that Word would give me a preview of my spike when I typed the word spike in my document. (The contents are displayed in the little bubble above the word.) The contents were displayed as soon as I typed the "k" in spike. Also, if at that point, I hit the Enter key the spike was inserted into the document—replacing the spike.

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ISSN: 1529-336X
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